Tamil Nadu e-Registration Rules, 2019
The Commercial Taxes and Registration (J2) Department, Government of Tamil Nadu, issued G.O. (Ms.) No. 106, dated 25 July 2019, approving the Tamil Nadu e-Registration Rules, 2019 made by the Inspector General of Registration. The rules govern online document preparation, appointment booking, verification, payment, registration and return of documents through the Registration Department's e-Registration module.
What the rules govern
The Tamil Nadu e-Registration Rules, 2019 provide legal support for the Registration Department's web based registration process. The Commercial Taxes and Registration (J2) Department approved the rules through G.O. (Ms.) No. 106, dated 25 July 2019, and requested the Inspector General of Registration to arrange publication in the Tamil Nadu Government Gazette.
The rules affect people creating or presenting documents for registration, including property buyers, sellers, claimants, executants, presenters and persons nominated to collect registered documents.
Preparing and presenting documents
The Tamil Nadu e-Registration Rules, 2019 provide that:
- Users may create documents online or enter an abstract for a self drafted document.
- A document created in English must also have the necessary details entered in Tamil. The module generates the abstract from the Tamil details.
- Corrections may be made before the Sub-Registrar's office takes the document up for processing. Corrections are not possible after that point.
- Online document creation and abstract entry may be done at any time, but presentation must take place during office working hours.
- A duly executed document must be presented within 30 days from the day after online creation or the first data entry. Otherwise, fresh data entry is required.
- A token must be booked for a date and time. If the appointment is missed, a fresh token must be booked.
Property, identity and payment checks
The Tamil Nadu e-Registration Rules, 2019 require property details to be entered village by village. Property extending across two villages must be described as two properties. Urban property entries must include the Ward, Block and Town Survey Number maintained by the relevant urban local body.
Identity details may be checked against the database of the identity card issuing authority, while property details may be checked against Revenue Department records. For a sale deed valued at not less than Rs. 10,00,000, a party without a PAN number must complete Form 60 in English in the module.
The registering officer must check legal compliance, payment of stamp duty, registration fees and other chargeable amounts, and whether registration is prohibited by law or an order. Payments may be made using the module's e-payment facility.
Biometrics, registration and document return
The Tamil Nadu e-Registration Rules, 2019 provide for photographs and fingerprints to be captured electronically. Previous fingerprint records may be compared during registration, with the registering officer considering injuries, wrong-finger capture or other reasons for a mismatch.
If no initial impediment is found, the document is registered and Index No. II is made available for online search. A registered copy may also be sent to an email address supplied by the relevant person. Impediments may be communicated through a check slip. A nominated person may collect the document if the required portal details and fingerprint procedures are completed.
This summary is generated from the source document to help you find what is relevant. The PDF above is authoritative. For advice on your own property, use LandLens One or speak to a qualified professional.
Common questions
Can I upload my own drafted property document?
Yes. A self drafted document may be used if its abstract is entered in Tamil in the e-Registration module before the document is submitted for registration.
How long do I have to present a document after entering it online?
A duly executed document must be presented within 30 days from the day after it was created online or the first data entry was made. After that period, fresh data entry is required.
What happens if I miss my registration appointment?
The document may be presented only on the booked date and time. If that appointment is missed, a token for another date and time must be booked afresh.
Can someone else collect my registered document?
The presenter may nominate another person in the portal while creating the document or submitting its abstract. The nominee must attend the office at registration, and the nominee's fingerprint must be captured.
