SIPCOT O.O. No. 25, Maintenance of Stock File for Each Industrial Park
The State Industries Promotion Corporation of Tamil Nadu Limited issued Office Order Number 25, with no issue date stated in the supplied text, requiring its Project Department at Head Office to maintain a Stock File for every SIPCOT industrial park. The Stock File must track land layouts, allotments, unallotted plots, subsidies, sub-leases, track rent and implementation status so that officials can manage investor services and control industrial plot records.
What the office order governs
Office Order Number 25 of the State Industries Promotion Corporation of Tamil Nadu Limited establishes an internal Stock File for each SIPCOT industrial park. The purpose is to support plot allotment services for prospective investors, Allottee Management Services and internal control over industrial plots.
The file handling officer at the level of Assistant Manager, Deputy Manager, Manager or Consultant in the Project Department at Head Office must maintain the file for the industrial park allocated to that officer. Information must be provided to the Heads of Project Department, Executive Director, Managing Director, Guidance, Government and other departments.
Records required for each industrial park
The Stock File for each SIPCOT industrial park must include:
- Government administrative sanction for establishing the park.
- Original and revised scheme costs approved by the SIPCOT Board or Government.
- Applicable Government orders for grants, loans and Structured Packages of Assistance.
- Project Department office orders currently in force.
- The approved layout, plot extents and an encumbrance certificate copy, where applicable.
- Plot-wise allottee details, including allotment date, extent, rate, amount remitted, investment, employment, product, industry, promoter country and functioning status.
- Plot Cost Subsidy eligibility and payment details for A and B District Industrial Parks.
- Unallotted plot numbers and extents.
- OSR and utility areas not earmarked for allotment.
- Change in Management approvals, modified lease deeds and differential land cost payments.
- Sub-lease approvals, permitted built-up area, charges and permission periods.
- Track Rent approvals, land extent, payments and applicable annual licence fees.
The total extent recorded as allotted plots, unallotted plots, OSR and utility areas must match the approved layout extent. Any difference must be reconciled.
Updating and review
The Project Department file handling officer must keep details covering allotments, Change in Management, plot surrender, Track Rent and sub-leases in an Excel file with separate columns. A hard copy must also be placed in the Stock File.
The Stock File must be updated whenever a relevant transaction occurs. Implementation status must be updated once a month using the Project Officer's Monthly Status Report. Heads of the Project Department must review the files on or before the tenth calendar day of every month. The first review was required on or before 12 November 2024, with a compliance report to the Managing Director on or before 15 November 2024.
Who is affected
Office Order Number 25 directly applies to SIPCOT Project Department officers, department heads and project officers. Existing and prospective industrial plot allottees are affected through the recording of their allotment, payment, subsidy, operating, sub-lease and related land details.
This summary is generated from the source document to help you find what is relevant. The PDF above is authoritative. For advice on your own property, use LandLens One or speak to a qualified professional.
Common questions
Does Office Order Number 25 allot or transfer any specific SIPCOT plot?
No specific plot allotment or transfer is made in the supplied text. It requires SIPCOT officers to maintain internal records about industrial parks, plots and allottees.
What information about a SIPCOT allottee will be recorded?
The Stock File records the allottee's name, plot number, allotment date, extent, allotment rate, payments, investment, employment, product, industry, promoter country and functioning status. It also records applicable subsidy and Change in Management details.
Will unallotted plots and common areas appear in the Stock File?
Yes. The file must show the plot numbers and extents of unallotted plots, along with OSR and other utility areas that are not earmarked for allotment.
How often must SIPCOT update and review each Stock File?
The file must be updated whenever specified transactions occur, and implementation status must be updated monthly. Heads of the Project Department must review it on or before the tenth calendar day of every month.
