Format for Sending the Periodicals

Purpose and coverage

Reference No. B1/3643/2015 (L.Ref), dated 29 October 2015, from the Land Reforms Department standardises periodical reports due to the Commissionerate after restructuring under G.O.Ms.No.34, Revenue Department, dated 14 January 2015. The Principal Secretary and Commissioner of Land Reforms asks all District Collectors except Chennai to submit the reports by their due dates. Copies were sent to all Sub Collectors and Revenue Divisional Officers.

The reporting formats concern surplus land administered under the Tamil Nadu Land Reforms (Disposal of Surplus Land) Rules 1965. They are administrative monitoring formats and do not themselves assign land, cancel an assignment or determine an individual property right.

Reports on money collected

The Land Reforms Department formats require taluk level figures for demand, collection up to the previous month, collection during the month, total collection and balance. They cover:

• Monthly collection of arrears of land value from surplus land assignees.
• Monthly collection of current land value from surplus land assignees.
• Monthly collection of lease rent from occupants of surplus lands.

These monthly reports are due before the 10th of the succeeding month.

Assignment and possession reports

The Land Reforms Department also requires monthly progress statements covering:

• Surplus extent declared, extent assigned previously and during the month, total assigned extent and balance.
• Assigned extent handed over to assignees, the remaining balance and reasons possession has not been delivered.
• Pending steps or issues, including preparation of notices or records, remittance of the first instalment of land value, issue of deeds, obtaining certificates, stays, revisions and amendment petitions.

The assignment and possession progress reports are due on the 10th of the succeeding month.

Monitoring assignment violations

The Land Reforms Department requires a half yearly report showing assignment condition violations detected by Tahsildars, Revenue Divisional Officers and other officials. It is due on the 20th of the succeeding month.

A separate monthly report records total cases detected, enquiries or verifications made, violations found, cases disposed of and cases remaining. That report is due on the 10th of the succeeding month.

Relevance to landholders

A surplus land assignee or occupant may be reflected in administrative reporting about land value, lease rent, possession or compliance with assignment conditions. The document does not provide a procedure for buyers or owners to apply, object or obtain copies of these reports.