Automatic scrutiny of building drawings through on-line application software viz., e-dcr
The Department of Town and Country Planning, through Commissioner of Town and Country Planning (in charge) Dharmendra Pratap Yadav, issued Circular reference 66R2/9/16 dated 20 September 2016. It requires building drawings for building permission applications to be submitted online for automated scrutiny, while the other required documents and details continue to follow the existing submission procedure. Department field offices and the head office must scrutinise drawings online, retain printed drawings and compliance reports, and manually check the software results.
What the circular changes
The Department of Town and Country Planning Circular reference 66R2/9/16 dated 20 September 2016 replaces physical receipt of building drawings with online submission and automated scrutiny. The subject describes the system as e-dcr, while the body of the circular refers to the software as e-der.
The software was developed by the Department of Town and Country Planning and installed on its central server. The circular directs offices to adopt the online drawing procedure immediately.
Who is affected
The online scrutiny procedure applies to:
- Applicants seeking building permission.
- Licensed building surveyors and architects preparing drawings.
- Subordinate and field offices of the Department of Town and Country Planning.
- Department head office staff scrutinising building drawings.
- Applications sent for clearance by the Directorate of Town and Country Planning.
Field offices must inform and sensitise applicants, licensed building surveyors and architects within their jurisdictions about the online system.
Submission requirements
Applicants must continue to submit the documents and details required by the checklist under the existing procedure. Building drawings are the exception and must be submitted online using the application software available at the website printed in the circular as http//:www.dtcp.tn.gov.in.
The circular states that a user guide is available on the website to help architects and licensed surveyors prepare drawings in the correct format. A help desk is also available for clarification.
Scrutiny and record keeping
After the software scrutinises a drawing, the relevant field office must:
- Print the submitted building drawing.
- Print the software-generated rule compliance report.
- Attach both printouts to the office file.
- Manually compare the drawing with the compliance report.
- Notify the applicant of any compliance omission not identified by the software so that it can be corrected.
- Report software gaps to the head office for further improvement.
The Department of Town and Country Planning head office must also scrutinise drawings only through the online system. For applications sent for Directorate of Town and Country Planning clearance, the system-generated compliance report and the other checklist details must be forwarded to the head office.
Implementation
Subordinate offices were directed to implement the procedure without delay, report practical difficulties to the head office, and send confirmation of compliance by return post.
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Common questions
Do I still have to submit a physical copy of my building drawing?
The Department of Town and Country Planning Circular reference 66R2/9/16 requires building drawings to be submitted online rather than physically. The field office must print the online drawing for its file.
Must the supporting documents for building permission also be submitted online?
No change is stated for the other required documents and details. They must be submitted according to the existing procedure and checklist, while the building drawing must be submitted online.
Does the software result replace manual scrutiny by the planning office?
No. The field office must manually compare the printed drawing with the software-generated rule compliance report and identify any compliance issue omitted by the software.
Is help available for architects and licensed building surveyors using the system?
Yes. The circular states that a user guide is available on the Department of Town and Country Planning website and that a help desk is available for clarification.
