Instructions on Planning Application Scrutiny and Fee Collection
The Office of the Director of Town and Country Planning issued Roc. No. 29928/2010-T on 7 December 2010, directing subordinate planning offices on scrutiny forms, collection of application and scrutiny fees, and verification of applicant details. The instructions took immediate effect and govern how staff process and forward planning proposals.
What the circular governs
Roc. No. 29928/2010-T, issued by the Office of the Director of Town and Country Planning on 7 December 2010, sets administrative instructions for subordinate planning offices. It covers documents sent to the head office, when application and scrutiny fees must be collected, the formats in which application forms may be handled, and the applicant details that staff must verify.
Who is affected
The instructions are addressed to all subordinate offices of the Director of Town and Country Planning. They place responsibilities on Supervisors, Planning Assistants, Member Secretaries and Regional Deputy Directors.
Planning applicants are affected through the information they must provide and the stage at which fees are collected. Property buyers, owners and professionals submitting development proposals should make sure the application contains the required contact and address details.
Key requirements
Roc. No. 29928/2010-T requires subordinate planning offices to follow these steps:
- When a proposal is sent to the head office, it must include a photocopy of the scrutiny form.
- The scrutiny form copy must be verified and signed by the Supervisor or Planning Assistant, and by the Member Secretary or Regional Deputy Director.
- The application fee and scrutiny fee must be collected when the development charge is collected.
- The concerned Member Secretary or Regional Deputy Director must make suitable arrangements concerning application forms downloaded from the website, photocopied forms or typed formats.
- The application format must show the applicant's name and correct postal address in block letters.
- The application format must also include the applicant's fax number, mobile number and email address.
- If a fax number, mobile number or email address is unavailable, the relevant entry must state “nil”.
- Planning staff must verify the applicant particulars provided.
Commencement and administration
The Office of the Director of Town and Country Planning directed subordinate staff to comply with Roc. No. 29928/2010-T with immediate effect. Each recipient was also required to acknowledge the circular by return post.
This summary is generated from the source document to help you find what is relevant. The PDF above is authoritative. For advice on your own property, use LandLens One or speak to a qualified professional.
Common questions
When are the application fee and scrutiny fee collected?
Roc. No. 29928/2010-T requires both fees to be collected at the time the development charge is collected.
What applicant details must appear in the application?
The application must contain the applicant's name and correct postal address in block letters, along with a fax number, mobile number and email address.
What should I enter if I do not have a fax number, mobile number or email address?
The unavailable item must be entered as “nil”. The planning office must verify the particulars.
What must accompany a proposal sent to the head office?
A photocopy of the scrutiny form must be enclosed. It must be verified and signed by the Supervisor or Planning Assistant, and by the Member Secretary or Regional Deputy Director.
