Official guidance, Tamil Nadu land law
Fair Copying of Drafts, Certain Instructions Issued
The Office of the Director of Town and Country Planning issued Roc. No. 2810/2011/K3, dated 27 January 2011, signed by Director of Town and Country Planning Pankaj Kumar Bansal, to regulate the fair copying, signing and despatch of approved office drafts. It is an internal administrative instruction for subordinate offices and head office staff, and it does not set out requirements for property buyers, owners or land development.
What the instructions govern
Roc. No. 2810/2011/K3, dated 27 January 2011, from the Office of the Director of Town and Country Planning sets an internal process for handling approved O/C drafts. It covers who must sign fair copies, when drafts must be sent for fair copying and despatch, and how enclosures must be handled.
The instructions state that they must be strictly followed in future. Any deviation found will be viewed seriously, and subordinate offices were directed to send an acknowledgement by return email.
Signing fair copies
The Office of the Director of Town and Country Planning assigns responsibility for signing fair copies as follows:
- When an O/C draft has been approved by a Regional Deputy Director in charge, Member Secretary or Assistant Director, the fair copy must be signed by the Superintendent only.
- If an office has no Superintendent, the senior Architectural Assistant, Planning Assistant, Supervisor or D.II must sign the fair copy.
Copying, enclosures and despatch
The administrative timetable and document handling requirements include:
- Enclosures must be attached when O/C drafts are issued for typing, to avoid delay.
- An approved O/C draft must be sent for fair copying on the same day.
- Fair copying must not be delayed by more than one working day.
- Fair-copy drafts must be despatched on the same day, without delay.
- If fair copying has been delayed for more than two days from the date of the O/C, the draft must be despatched without obtaining further note approval from the Member Secretary or Regional Deputy Director.
Who is affected
Roc. No. 2810/2011/K3 is directed to all subordinate offices. The circulation list also names Assistant Directors, Architectural Assistants, Planning Assistants, Superintendents, Assistants, Junior Assistants and PR clerks at head office, along with specified administrative and accounts officers.
For a property buyer, owner or professional, the document provides background on the department's internal processing of drafts. It contains no stated change to land use, planning permission, ownership records, development controls, rates or fees.
This summary is generated from the source document to help you find what is relevant. The PDF above is authoritative. For advice on your own property, use LandLens One or speak to a qualified professional.
Common questions
Does Roc. No. 2810/2011/K3 change any land use or planning permission requirement?
No such change is stated. The document deals only with internal fair copying, signing, enclosure handling and despatch of office drafts.
Who must sign a fair copy after an O/C draft is approved?
The Superintendent must sign it. If no Superintendent is available in the office, the senior Architectural Assistant, Planning Assistant, Supervisor or D.II must sign.
How quickly must an approved draft be processed?
It must be sent for fair copying on the day it is approved, with no delay beyond one working day. The fair copy must also be despatched on the same day.
What happens if fair copying is delayed for more than two days?
The draft must be despatched without obtaining further note approval from the Member Secretary or Regional Deputy Director.
