சுற்றறிக்கை ந.க.எண்.6128/சி1/2019, நாள் 13.02.2019

What the circular changes

Circular ந.க.எண்.6128/சி1/2019 dated 13 February 2019 changes how smaller payments are collected at Tamil Nadu Sub-Registrar Offices. From 18 February 2019, stamp duty, registration fees and other charges up to Rs.1,000 must be paid through a Point of Sale machine. Registration officers are instructed not to collect any such payment in cash.

The Tamil Nadu Registration Department records that charges up to Rs.5,000 may be collected by bank draft. Online and direct bank payments may be accepted without a monetary limit. Facilities had also been established for payment through banks, online services, credit cards, debit cards and UPI, with the State Bank of India acting as the coordinating bank.

Who is affected

Circular ந.க.எண்.6128/சி1/2019 affects people paying stamp duty, registration fees or other charges at any Sub-Registrar Office in Tamil Nadu. It also places operational duties on Sub-Registrars, District Registrars and Deputy Heads of the Registration Department.

Property buyers and document presenters paying up to Rs.1,000 at an office should be prepared to use the Point of Sale facility rather than cash.

Payment and receipt requirements

The Tamil Nadu Registration Department requires the following procedure for Point of Sale collections:

• The machine produces two receipts. One must be given to the person paying, and the other must be retained by the office.
• The office must enter the payment in the STAR 2.0 software using the RRN number shown on the Point of Sale receipt.
• The Sub-Registrar must not collect the same amount a second time.
• If a charge slip is not printed, the receipt must not be handed to the cardholder.
• Point of Sale collections are credited to the State Bank of India nodal account and transferred under the appropriate account heading through the Reserve Bank of India on the next day.

Incorrect payments, unused payments and office settlement

Circular ந.க.எண்.6128/சி1/2019 states that the earlier prescribed procedure must be followed where a payment was made incorrectly or a person does not obtain the service and wants a refund. An incorrectly paid amount may instead be used for another document.

A person who does not obtain the service within one year of paying through the Point of Sale system loses the payment. The amount expires and cannot be refunded.

Registration offices must complete batch settlement every day after transactions, using button 8 followed by the green button. Settlement should be completed before 11 PM for credit on the next business day, and the printed settlement report must be checked against the individual receipts and retained.