Circular No.18523/14/2019
The Inspector General of Registration issued Circular No.18523/14/2019 dated 7 December 2020 to implement online facilities for registering partnership firms through the Registration Department. It requires applications, documents, payments, queries, status tracking and digitally signed certificates to be handled online, without physical contact or hard copy submissions.
What the circular does
Circular No.18523/14/2019 of the Inspector General of Registration sets out an online process for registration of partnership firms. The instructions form part of the implementation of the District Level Business Reforms Action Plan and are addressed to all Sub Registrars, District Registrars and Deputy Inspectors General of Registration.
Online facilities
The Registration Department's online system provides information about the procedure, required documents and fees for registering a partnership firm. It also allows an applicant to:
- Submit the application online.
- Upload supporting documents.
- Pay the required fees online.
- Track the status of the application.
- Receive and respond to queries raised by department officials.
- Download the final digitally signed certificate.
The circular does not state the amount of any fee or provide a detailed checklist of documents.
No hard copies or physical contact
Registration Department officials must not ask an applicant to submit an application form, supporting documents or query responses in hard copy or in any other form outside the online system. Applications and queries must be processed only through that system.
There must be no physical contact point between department officials and the applicant during the entire application cycle. This means a partnership firm applicant should be able to complete the stated process online, including receiving the final certificate.
Processing time and document requirements
Partnership firm applications must be processed within the timelines defined under the Tamil Nadu Business Facilitation Act and Rules, 2017-2018. Circular No.18523/14/2019 does not reproduce those timelines.
A Memorandum of Agreement and the firm's bye-law do not need to be submitted when registering a partnership firm under the Indian Partnership Firms Act, 1932.
Who is affected
The instructions affect people applying to register partnership firms and Registration Department officials who process those applications. They are particularly relevant if an official asks for physical documents, an in-person step, or submission of a Memorandum of Agreement or firm bye-law as part of the registration process.
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Common questions
Can I apply online to register a partnership firm?
Yes. The online system allows an applicant to submit the application, upload supporting documents, pay the required fees and track the application.
Can a Registration Department official require hard copies?
No. Officials must not ask for the application form, supporting documents or query responses in hard copy or any other form outside the online system.
Do I need to visit the Registration Department during the application process?
The circular states that there must be no physical contact points between department officials and the applicant during the entire application cycle.
Must I submit the partnership firm's Memorandum of Agreement and bye-law?
No. The circular states that these documents are not required when registering a partnership firm under the Indian Partnership Firms Act, 1932.
