Circular No. 40927/S1/2023, Display of Document Writer Details
The Head of the Tamil Nadu Registration Department issued Circular No. 40927/S1/2023 dated 19 July 2024, directing every registration office to display details of its attached document writers, including their names, licence numbers, mobile numbers and photographs. The measure is intended to help the public identify licensed document writers, and District Registrars must ensure that registration officers follow the circular.
What the circular requires
Tamil Nadu Registration Department Circular No. 40927/S1/2023 dated 19 July 2024 requires every registration office to place information about its attached document writers on a notice board where the public can see it. The displayed information must include:
- The document writer's name.
- The document writer's licence number.
- The document writer's mobile number.
- The document writer's photograph.
The circular states that displaying these details will assist the public and help them identify licensed document writers.
Existing notice board requirement
The Tamil Nadu Document Writers Licence Rules, 1982 require every registration office to place a list of its attached document writers on the office notice board so that members of the public coming for registration can see it. The Registration Department records that many registration offices have not been maintaining these lists properly.
Circular No. 40927/S1/2023 strengthens the practical implementation of that requirement by specifying that the notice board information must include photographs and contact details, in addition to names and licence numbers.
Details required on a prepared document
The Head of the Tamil Nadu Registration Department also refers to Circular No. 24129/C1/2021 dated 4 August 2021. Under the procedure described in that earlier circular, the final page of a document must state the name and licence number of the document writer or lawyer who prepared it.
A scanned passport-size photograph of the document writer or lawyer must be printed beside those details, with the person's signature placed nearby. The stated purpose is to identify who prepared a document when an investigation concludes that it is fraudulent, and to support appropriate criminal action if the person who wrote or prepared it was involved.
Who is affected
Circular No. 40927/S1/2023 affects registration officers, District Registrars and document writers attached to registration offices. Members of the public using registration offices can use the displayed photograph, licence number and contact information to identify a listed document writer.
All registration officers are instructed to make the display. District Registrars are instructed to ensure compliance by registration officers.
This summary is generated from the source document to help you find what is relevant. The PDF above is authoritative. For advice on your own property, use LandLens One or speak to a qualified professional.
Common questions
What document writer information should I find at a registration office?
The notice board should display the names, licence numbers, mobile numbers and photographs of document writers attached to that registration office.
Why are document writer photographs displayed?
The Registration Department says photographs will help members of the public identify licensed document writers.
Must the person who prepared a document be identified on it?
Yes. The final page must include the name and licence number of the document writer or lawyer who prepared it, together with a printed scanned passport-size photograph and a nearby signature.
Who must ensure that registration offices follow the circular?
All registration officers must follow the requirements, and District Registrars must ensure that they do so.
