Circular No. 06/2023, Ban on Document Writers and Intermediaries in Sub-Registrar Offices
The Head of the Tamil Nadu Registration Department issued Circular Number 06/2023, File Number 23217/S1/2023, dated 23 June 2023, adding instructions on the ban on document writers and intermediaries entering Sub-Registrar Offices. Supplementing Circular Number 05/2023 dated 22 June 2023, it allows a document writer to enter only after a prior written invitation from the Sub-Registrar, at the specified date and time, for a visit limited to 10 to 15 minutes.
What the circular does
Circular Number 06/2023, File Number 23217/S1/2023, dated 23 June 2023, was issued by the Head of the Tamil Nadu Registration Department. It adds a specific procedure to the instructions in Circular Number 05/2023 dated 22 June 2023, which barred document writers from entering a Sub-Registrar Office unless called by the Sub-Registrar for official purposes.
The additional procedure is intended to control when and for how long a document writer may enter the office. It does not give document writers general access to Sub-Registrar Offices.
Entry procedure for document writers
Circular Number 06/2023 requires Sub-Registrars to follow these conditions when a document writer must be called for registration work or other office-related work:
- The Sub-Registrar must send the document writer an invitation letter in advance.
- The invitation letter must state the date of the meeting.
- It must specify the time from which and until which the document writer may meet the Sub-Registrar.
- The document writer may enter the Sub-Registrar Office only on the stated date and during the stated time.
- The period for which the document writer is allowed inside must be limited to between 10 and 15 minutes.
A document writer cannot enter merely because the writer is assisting a person with a registration. Entry depends on a prior official invitation from the Sub-Registrar.
Who is affected
Circular Number 06/2023 directly applies to all Sub-Registrars and document writers dealing with Sub-Registrar Offices. It also matters to property buyers, owners and other persons presenting documents because they should not expect their document writer to accompany them inside unless the required invitation has been issued.
The instructions continue the restrictions concerning document writers and intermediaries stated in Circular Number 05/2023.
Publication and acknowledgement
Circular Number 06/2023 directs all Sub-Registrar Offices to display the instructions on their notice boards so that document writers are aware of them. All licensed document writers must also receive a copy, and their acknowledgement must be obtained and retained.
District Registrars were directed to communicate these requirements to all Sub-Registrars. The recipients were also asked to acknowledge receipt of the circular.
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Common questions
Can my document writer come inside the Sub-Registrar Office with me?
Only if the Sub-Registrar has sent the document writer an invitation letter in advance for registration or office-related work. The writer may enter only on the date and during the time stated in that letter.
How long may an invited document writer remain inside?
Circular Number 06/2023 limits the permitted time inside the Sub-Registrar Office to between 10 and 15 minutes.
Does a verbal request from the Sub-Registrar allow entry?
The circular requires an invitation letter to be sent in advance. The letter must specify the meeting date and the permitted start and end times.
How will licensed document writers be informed?
Every Sub-Registrar Office must display the circular on its notice board. A copy must also be provided to every licensed document writer, and their acknowledgement must be obtained and kept.
