Circular No. 40927/S1/2023, Display of Licensed Document Writer Details
The Head of the Tamil Nadu Registration Department issued Circular No. 40927/S1/2023 dated 19 July 2024, directing every registration office to display details and photographs of its attached document writers on the public notice board. The displayed information must include each document writer’s name, licence number and mobile number, helping the public identify licensed document writers.
What the circular requires
Circular No. 40927/S1/2023 dated 19 July 2024 requires registration officers to publish information about document writers attached to their offices. The information must be placed on notice boards where members of the public can see it.
The notice board entry for each document writer must include:
- Name.
- Licence number.
- Mobile number.
- Photograph.
The Head of the Tamil Nadu Registration Department states that displaying these details will assist the public and help people identify licensed document writers.
Why the direction was issued
The Tamil Nadu Document Writers Licensing Rules, 1982 require every registration office to display a list of the document writers attached to that office so that members of the public coming for registration can see it. The circular records that many registration offices were not maintaining these lists properly and that concerns had been raised about the details displayed on notice boards.
The direction therefore calls for a more informative public display that includes photographs and contact details, rather than only a list of names.
Information required on documents
Circular No. 40927/S1/2023 also refers to an earlier Registration Department circular dated 4 August 2021. Under the procedure described there, the final page of a document must state the name and licence number of the document writer or advocate who prepared it.
The final page must also contain a scanned passport-size photograph of that person printed near those details, with the person’s signature placed beside the photograph. The stated purpose is to identify who prepared a document when an investigation concludes that it is fraudulent, and to support appropriate criminal action if the writer was involved in preparing it.
Who is responsible and who is affected
Circular No. 40927/S1/2023 applies directly to registration officers, who must arrange the notice board display. District Registrars are instructed to ensure that registration officers comply.
Licensed document writers attached to registration offices will have their specified details and photographs displayed publicly. Property buyers, owners and others visiting registration offices can use the notice board to identify licensed document writers and check their licence and contact details.
This summary is generated from the source document to help you find what is relevant. The PDF above is authoritative. For advice on your own property, use LandLens One or speak to a qualified professional.
Common questions
What details about a document writer should I find at a registration office?
The public notice board should show the document writer’s name, licence number, mobile number and photograph.
Does every registration office have to display its document writers?
Yes. Circular No. 40927/S1/2023 directs all registration officers to display details of the document writers attached to their offices.
What information must appear on the final page of a prepared document?
The final page must contain the preparing document writer’s or advocate’s name and licence number, a scanned passport-size photograph, and the person’s signature beside it.
Who checks whether registration offices follow the display requirement?
District Registrars are instructed to ensure that registration officers comply with Circular No. 40927/S1/2023.
