சுற்றறிக்கை ந.க.எண்.5775/சி1/2022, நாள் 15.02.2022
The Head of the Tamil Nadu Registration Department issued Circular Na.Ka.No.5775/C1/2022 dated 15 February 2022 to set an internal process for Sub-Registrars and District Registrars seeking clarification on registration procedure, stamp duty, societies, chits and marriage registration. Queries must move through the District Registrar and Deputy Inspector General of Registration before being referred to the Head of the Registration Department, with existing circulars, laws, rules and government orders checked first.
What the circular governs
Circular Na.Ka.No.5775/C1/2022 dated 15 February 2022, issued by the Head of the Tamil Nadu Registration Department, governs how registration officials must seek clarification about registration procedure, stamp duty, societies, chits and marriage registration. It was issued because some Sub-Registrars and District Registrars were approaching the office of the Head of the Registration Department directly, including on questions already answered by existing circulars.
The purpose is to avoid unnecessary delay, provide clarification promptly and improve the quality of service given to the registering public. The circular establishes an internal route for official questions. It does not itself prescribe a stamp duty rate or registration fee.
Who must follow the process
Circular Na.Ka.No.5775/C1/2022 applies to Sub-Registrars, District Registrars and Deputy Inspectors General of Registration.
- A Sub-Registrar must send a question to the relevant District Registrar.
- A District Registrar with a reasonable legal doubt must write directly to the relevant Deputy Inspector General of Registration.
- Questions must not be sent directly to the Head of the Registration Department without following the prescribed route.
Property buyers and owners are not required to send requests through this official chain. They may nevertheless be affected by the time taken for registration officials to resolve a question concerning a document or its stamp treatment.
How questions must be handled
Circular Na.Ka.No.5775/C1/2022 requires officials to check available legal and departmental material before escalating a question.
- District Registrars must answer Sub-Registrars by referring to any applicable circular, law, rule, government order or order issued by the Head of the Registration Department.
- If those materials do not resolve the question, the District Registrar must send it to the Deputy Inspector General of Registration with a recommendation.
- Deputy Inspectors General of Registration must similarly use existing circulars, laws, rules, government orders and departmental orders to answer District Registrars.
- If no answer can be given from those materials, the Deputy Inspector General of Registration must forward the request to the Head of the Registration Department with a recommendation.
Time limits and document classification
Circular Na.Ka.No.5775/C1/2022 requires a Sub-Registrar or District Registrar to seek clarification within one week after a doubt arises. The relevant District Registrar or Deputy Inspector General of Registration must provide clarification within 15 days. If referral to the next level is necessary, that referral letter must also be sent within 15 days.
The same process applies to clarification sought about the nature of a document under section 56(2) of the Indian Stamp Act. District Registrars and Deputy Inspectors General of Registration must also collect, retain and forward acknowledgements showing receipt of the circular as directed.
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Common questions
Can a Sub-Registrar ask the Head of the Registration Department directly for clarification?
No. A Sub-Registrar must first approach the relevant District Registrar. If existing legal and departmental materials do not answer the question, the District Registrar must refer it to the Deputy Inspector General of Registration with a recommendation.
What happens if a District Registrar cannot resolve a registration or stamp duty question?
The District Registrar must send the question to the relevant Deputy Inspector General of Registration with a recommendation. If the Deputy Inspector General also cannot resolve it from existing materials, it must be forwarded to the Head of the Registration Department.
How quickly must registration officials seek and provide clarification?
A Sub-Registrar or District Registrar must send the clarification request within one week after the doubt arises. The relevant District Registrar or Deputy Inspector General of Registration must respond within 15 days, and any necessary onward referral must also be sent within 15 days.
Does the process cover questions about how a document should be classified for stamp purposes?
Yes. The same clarification process applies to questions about the nature of a document under section 56(2) of the Indian Stamp Act.
