G.O.(Ms).No.106, Writing of Confidential Reports on Officers, 2024

What the government order does

G.O.(Ms).No.106 of the Planning, Development and Special Initiatives (OP/MC) Department establishes a three level system for preparing Annual Confidential Reports. For each listed post, it identifies a Reporting Authority, Reviewing Authority and Accepting Authority.

The Human Resources Department had observed that the two level system used in some departments created difficulties at critical stages. The prescribed structure therefore assigns responsibility at all three levels.

A previous government order had introduced a single format and guidelines for Annual Confidential Reports of Group A and Group B State Service officers. G.O.(Ms).No.106 assigns the authorities who must handle those reports within the departments covered here.

Officers and departments covered

G.O.(Ms).No.106 covers listed posts in three organisations under the administrative control of the Planning and Development Department:

• State Planning Commission, including the Member Secretary, Heads of Division, Senior Planning Officers, District Planning Officers, Administrative Officer, Chief Accounts Officer, Planning Officer and System Analyst.
• Department of Economics and Statistics, including its Director or Commissioner, the Director of the Tamil Nadu State Statistical Training Institute, Additional Directors, Statistical Joint Directors, Statistical Deputy Directors and Statistical Assistant Directors.
• Evaluation and Applied Research Department, including the Director, Additional Director, Joint Director, Deputy Director and Research Officer.

Key reporting arrangements

G.O.(Ms).No.106 assigns different authorities according to seniority and organisational structure. Examples include:

• The Member Secretary of the State Planning Commission reports to the Additional Chief Secretary to Government, Planning and Development Department. The Chief Secretary to the Government of Tamil Nadu reviews the report, and the Minister concerned accepts it.
• Heads of Division in the State Planning Commission report to the Member Secretary, with review by the Additional Chief Secretary and acceptance by the Minister concerned.
• The Director or Commissioner of the Department of Economics and Statistics reports to the Additional Chief Secretary, with review by the Chief Secretary and acceptance by the Minister concerned.
• The Director of the Evaluation and Applied Research Department follows the same senior level chain.
• Other listed officers report through their relevant divisional, project, regional or departmental superiors.

Relevance to property owners and buyers

G.O.(Ms).No.106 is an internal public service administration measure concerning confidential performance reports. It contains no provision changing land classification, ownership, registration, planning permission or property rights.