G.O.(Ms) No.324, Guidelines for Late Registration of Births and Deaths, 2023
The Revenue and Disaster Management Department, Revenue Administration Wing, RA-3(2) Section, issued G.O.(Ms) No.324 on 28 June 2023 to establish statewide guidelines for registering births and deaths that were not registered within one year of occurrence. Applications must be decided by the jurisdictional Revenue Divisional Officer acting as Executive Magistrate, and orders issued by a Judicial Magistrate or Metropolitan Magistrate after 25 January 2017 are not valid for this purpose.
Scope and authority
G.O.(Ms) No.324 of the Revenue and Disaster Management Department applies to every birth or death in Tamil Nadu that was not registered within one year. The applicant must approach the Revenue Divisional Officer for the area where the birth or death occurred and state why late registration is required.
A Judicial Magistrate or Metropolitan Magistrate order issued after 25 January 2017 is not valid for late registration. If such an order was issued before that date, the Revenue Divisional Officer must issue a fresh order without another enquiry, based on the earlier order.
Documents required
An application under G.O.(Ms) No.324 must include:
- An affidavit carrying a court fee stamp of Rs.10.
- A Non Availability Certificate for the year of occurrence, the preceding year and the succeeding year.
- Available supporting identity and event records.
- A written declaration accepting liability for prosecution if false information or documents are provided.
For a birth, supporting records may include school certificates, passport, driving licence, voter identity card, Aadhaar card, school extracts or hospital records. For a home birth, a statement from the head of the house, nearest relative or specified adult present may be used.
For a death, records may include identity documents, cremation or burial records, hospital records, or home death statements. For an accident, murder, suicide or a body found in a deserted place, the First Information Report and post-mortem report are required.
Non Availability Certificate
The Non Availability Certificate must be obtained from the jurisdictional Birth and Death Registrar through the authority listed for the place of occurrence. The listed authorities include the Tahsildar or Village Administrative Officer for a village panchayat, Executive Officer for a town panchayat or cantonment, and Commissioner for a municipality or corporation.
If a local body has been upgraded, converted or merged, the applicant must approach the authority responsible for its current classification.
Enquiry and decision
The Revenue Divisional Officer sends the details to the Village Administrative Officer, or the Revenue Inspector in Chennai District, for verification. The report moves through the Revenue Inspector and Tahsildar before returning to the Revenue Divisional Officer.
The applicant must publish the birth or death details in the local edition of regional newspapers. Objections may be submitted within 30 days of publication, and proof of publication must be produced at the enquiry. After examining the applicant and any required witnesses, the Revenue Divisional Officer may approve or reject registration and must decide within 60 days after receiving all required documents.
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Common questions
Where should I apply for a birth or death that was never registered?
Apply to the Revenue Divisional Officer whose jurisdiction covers the place where the birth or death occurred.
Do I need a Non Availability Certificate?
Yes. It must cover the year of the birth or death, the preceding year and the succeeding year.
Is an old Magistrate order still valid?
A Judicial Magistrate or Metropolitan Magistrate order issued before 25 January 2017 can be used for the Revenue Divisional Officer to issue an order without another enquiry. An order issued by either Magistrate after that date is not valid for late registration.
How long can the Revenue Divisional Officer take to decide?
The Revenue Divisional Officer must pass an approval or rejection order within 60 days from receiving all required documents.
