Tender Notice (Piece work)
The Tender Notice (Piece work), issued by Hindu Religious and Charitable Endowments and effective from 1 January 1959, sets tender requirements for contractors carrying out works for religious institutions. It covers submission, earnest money, contractor qualifications, site inspection, work progress, subcontracting and the institution's power to reject or divide tenders.
What the document governs
The Hindu Religious and Charitable Endowments Tender Notice (Piece work), effective from 1 January 1959, provides procedures and conditions for tenders invited by a trustee or board of trustees for works at an institution. It concerns procurement and construction work, rather than the transfer or ownership of temple land.
The document includes conditions for piece work tenders and requirements relating to the progress and management of contracted work. Tenderers are expected to examine the relevant specifications, drawings and other contract documents available at the institution's office.
Who it affects
The Hindu Religious and Charitable Endowments tender requirements mainly affect:
- Contractors bidding for works at religious institutions.
- Trustees and boards of trustees receiving and assessing tenders.
- Successful contractors executing agreements and managing work at the site.
- Unregistered contractors who must prove their experience, capacity and tax compliance.
Key tender requirements
- Tenders must be submitted in sealed covers showing the tenderer's name and the name of the work.
- Individuals, partnerships and corporations must sign in the prescribed manner and provide relevant names, addresses or proof of authority.
- Tenderers must deposit the specified earnest money and enclose the endorsed challan. The source leaves the amount blank.
- A successful tenderer must attend the institution's office when directed and sign the agreement documents. Failure to do so results in forfeiture of earnest money.
- Tenderers must certify that they inspected the work site and examined soil conditions before quoting.
- Contractors not registered with Hindu Religious and Charitable Endowments must provide evidence of a good record and capacity to perform the work.
- Income-tax verification certificates are required, subject to the stated allowance where a certificate was already produced during the same calendar year.
- Quotations considered excessive, uninformed about current prices or intended for profiteering may lead to temporary or permanent debarment.
Selection and contract controls
The trustee, board of trustees or other sanctioning authority may reject any or all tenders without giving reasons. Improper, late or percentage-based tenders may also be rejected.
Preference may be given to professionally qualified tenderers, those employing qualified technical staff, and contractors offering employment to specified categories of workers. The technical qualification preference is to be removed where the work costs less than Rs. 10,000.
Contractors cannot sublet work or authorise another person to receive payment without written permission. The institution may allot different parts of the work to separate contractors or to one contractor, and may require stated rates of progress from the date the site is handed over.
This summary is generated from the source document to help you find what is relevant. The PDF above is authoritative. For advice on your own property, use LandLens One or speak to a qualified professional.
Common questions
Does this document change the ownership or classification of temple land?
No ownership or land classification change is stated. The document sets tender and contract procedures for works carried out for an institution.
Can an unregistered contractor submit a tender?
Yes. A contractor not registered with Hindu Religious and Charitable Endowments must provide evidence of a good record and capacity to do the work, along with the required income-tax verification certificate.
Can a contractor subcontract the work after winning the tender?
Not without written permission from the relevant authority of the institution. A contractor also cannot use a power of attorney to authorise another person to receive payment without permission.
Will earnest money be returned if my tender is unsuccessful?
Yes. The document provides for refund on application after notice of rejection, or at the end of two months from the tender date, whichever is earlier.
