Certified Copy of a Sale Deed or Any Registered Document Online in Tamil Nadu 2026

What a certified copy is

Every deed registered in Tamil Nadu is copied into the register of the sub-registrar office that registered it. A certified copy is a print of that register entry, attested by the office as a true copy of the document. It carries the parties, the schedule of property with its survey numbers, extent and boundaries, the consideration, the stamp duty paid and the registration endorsement with the document number and date. Any registered document can be copied this way: sale deed, gift deed, settlement deed, partition deed, release deed, mortgage deed, power of attorney, lease.

When you need one

• Before buying: the seller shows you a deed; the certified copy is what the register actually says, so the two can be compared before any advance is paid
• Lost or damaged original: the certified copy stands in for it with banks, courts and revenue offices
• Bank loan: lenders ask for certified copies of the title deeds in the chain
• Patta transfer: the taluk office wants the registered deed with the application
• Old title chain: parent documents named in the EC that nobody in the family still holds
• Court and disputes: the register copy is the evidence of what was registered

What you need to order it

Three things, all printed on the deed and all shown on the encumbrance certificate for the property:

• The sub-registrar office (SRO) where the deed was registered. If you only know the village, the Find your SRO tool gives the office.
• The document number, for example 4959
• The registration year, for example 2020; the number and year are usually written together as 4959/2020

How to get it online

1. On the registration department's portal: register an account, apply for the certified copy of the document with the SRO, number and year, and pay the fee. The office issues the copy through the portal; some offices issue at once, others in batches.
2. Here, in LandLens One: open LandLens One, ask for the certified copy of the document, give the SRO, number and year, and approve the order. The copy is fetched from the portal for you and stored in your account as a PDF. Ten credits per document; if the portal cannot issue it automatically our team obtains it by hand, and an order is not refunded once placed.
3. To check a deed you were given: upload your copy first and order the certified copy against it. The two are compared and every difference in party names, survey numbers, boundaries, extent and consideration is listed with a verdict.

Reading a certified copy

• Registration endorsement: the document number, book, volume and page, the date of registration and the office; this is what proves the deed was registered
• Parties: executant (seller, donor, settlor) and claimant (buyer, donee), with their fathers' or husbands' names; compare the spellings with the patta and the EC
• Schedule of property: village, survey number and sub-division, extent and the four boundaries; compare with the patta and the FMB sketch
• Consideration and stamp: the price stated and the duty paid on it
• Signatures and witnesses: the executant's signature and two witnesses on every registered deed

Certified copy, EC and patta: three different records

The encumbrance certificate lists the transactions registered on a property; the certified copy is the full text of one of them; the patta is the revenue department's record of who holds the land. A buyer reads all three: the EC to find every deed in the chain, the certified copies to read what each deed says, and the patta to see that the register has caught up with the last deed.

Frequently asked questions

What is a certified copy of a sale deed?

It is a copy of the registered deed issued by the sub-registrar office that holds the original register, attested as a true copy. Because it is printed from the office's own record, it shows exactly what was registered: the parties, the property schedule, the consideration, the stamp and the registration endorsement. It is accepted by banks, courts and revenue offices in place of the original.

How do I get a certified copy of a sale deed online in Tamil Nadu?

You need the sub-registrar office where the deed was registered, the document number and the year; all three are printed on the deed and appear on the encumbrance certificate. Apply with those details on the registration department's portal and pay its fee, or order it here in LandLens One, where the copy is fetched from the portal for you and stored in your account as a PDF.

What does a certified copy cost here?

Ten LandLens credits per document. That covers the government fee and the fetching. If the portal cannot issue the copy automatically our team obtains it by hand, and an order is not refunded once placed.

Can I check whether the deed I was shown is genuine?

Yes. Upload the copy you were given and order the certified copy against it: the two are compared and the differences in party names, survey numbers, boundaries, extent and consideration are listed. A deed that matches the register line for line is genuine; one that differs is the question to put to the seller before any money moves.

How long does it take?

When the portal issues the copy at once it is in your account within minutes. Some offices generate copies in batches, and older or bulky documents can take the office a few days; the order shows its status until the PDF arrives.

Is the certified copy the same as the EC?

No. The encumbrance certificate lists the transactions registered on a property over a period; the certified copy is the full text of one of those documents. Use the EC to find the document number and year, then the certified copy to read the deed itself.

Related tools

• EC online (find the document number and year)
• Find your SRO
• Patta Chitta Online
• FMB sketch download
• Stamp duty and registration charges
• Patta and TSLR certificate verifier

Disclaimer

Certified copies are issued by the Tamil Nadu Registration Department from its own register; this page explains the process and the service that orders them. Fees and issue times are set by the registration department and the office concerned.