Tamil Nadu Registration (Identity Verification for the Registration of Documents) Rules, 2018
The Registration Department, through the Inspector General of Registration with the prior approval of the Government of Tamil Nadu, issued Notification Number SRO C-21/2018, dated 6 September 2018, creating an optional consent based Aadhaar authentication process for identity verification during document registration at notified registration offices. The same Gazette also contains Notification Numbers SRO C-22/2018 and SRO C-23/2018, dated 6 September 2018, which amend registration procedures to allow iris scans when fingerprints cannot be obtained and electronic processing of copies from digitally stored books and indices.
What the rules govern
The Tamil Nadu Registration (Identity Verification for the Registration of Documents) Rules, 2018 govern the use of consent based Aadhaar authentication to verify people involved in registering documents. The Registration Department applies the rules only to Sub Registrar offices or other registration offices notified by the Inspector General of Registration from time to time.
The rules may affect anyone who presents a document for registration, appears before a Sub Registrar, or is examined in connection with registration. Use of the Aadhaar authentication facility is optional under the text.
Aadhaar identity verification
Notification Number SRO C-21/2018 provides the following process:
- The person's explicit consent must be obtained electronically or on paper.
- After consent, the twelve digit Aadhaar number and either a fingerprint scan or iris scan are entered into the Unique Identification Authority of India system through registration software.
- A match using either the fingerprint or iris scan is sufficient.
- The Unique Identification Authority of India system returns the consent based authentication data.
- The authentication information and unique transaction code are printed in registration software summary reports and stored electronically.
- Authentication information is treated as fulfilling the identification requirement for executants under the provisions identified in the notification.
When the identity of a person admitting execution has been verified through consent based Aadhaar authentication, the Registering Officer must not examine another person merely to satisfy himself about that party's identity. In other cases, the Registering Officer may examine Aadhaar authenticated persons and verify their details through the Unique Identification Authority of India system.
Iris scans and digital copies
Notification Number SRO C-22/2018 inserts rule 66-A into the existing registration rules. If a left thumb impression or another fingerprint cannot be obtained, the person's iris scan must be collected, stored electronically, and recorded in the endorsement on the document.
Notification Number SRO C-23/2018 inserts rule 147-A. For copies of entries in digitally stored books and indices, references to an application, seal, signature, and delivery may mean an online application, electronic seal, digital signature, and electronic delivery respectively.
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Common questions
Is Aadhaar authentication compulsory when I register a document?
The text says a person may use the consent based Aadhaar authentication facility. Explicit consent must be obtained before it is used.
Do these Aadhaar verification rules apply at every Sub Registrar office?
No. The Tamil Nadu Registration (Identity Verification for the Registration of Documents) Rules, 2018 apply only to Sub Registrar offices or other registration offices notified by the Inspector General of Registration from time to time.
What happens if my fingerprint cannot be taken?
Notification Number SRO C-22/2018 allows an iris scan to be collected when the left thumb impression or another fingerprint cannot be obtained. The scan must be stored electronically and its collection noted in the document endorsement.
Can copies from registration records be applied for and delivered online?
Notification Number SRO C-23/2018 recognises online applications, electronic seals, digital signatures and electronic delivery for copies of entries in books and indices stored digitally.
