Rc.K2/3774/2014 (Sy), Online Patta Transfer System, 2016
The Commissioner of Survey and Settlement issued reference Rc.K2/3774/2014 (Sy), dated 29 July 2016, to the Revenue Department, reporting on implementation of the Online Patta Transfer System and requesting its formal launch in 267 Taluks. The report explains how land records were checked, centralised and digitally signed, and how the public can apply for Patta transfer, track applications and download an approved Patta online.
What the document does
Reference Rc.K2/3774/2014 (Sy), dated 29 July 2016, is an implementation report from the Commissioner of Survey and Settlement to the Secretary to Government, Revenue Department. It describes the conversion of the TAMIL NILAM land records software from separate Taluk systems into a web-based system hosted on central servers.
The report also asks the Government to arrange the formal launch of the Online Patta Transfer System in 267 Taluks. It does not itself issue revised Patta transfer procedures. The Commissioner states that a separate proposal for revised orders would be sent to the Government.
Land records covered
The Commissioner of Survey and Settlement identifies three formats of manuscript land records, covering rural, urban and Natham land. The computerisation work also concerns graphical records, including Field Measurement Books and village maps.
Before records were moved online, a special verification and updating drive was conducted in Taluks other than Chennai. The work included:
- Checking and correcting database errors.
- Converting data into Unicode font.
- Moving data to the central server.
- Removing conversion errors.
- Obtaining the Tahsildar's digital signature on error-free data.
- Making digitally signed records available for online use.
The report states that around 40 lakh data entry errors in the A Register and Chitta were removed. It also says private names wrongly appearing in A Register entries for Poramboke land were removed.
Who is affected
Property owners and Patta transfer applicants in online Taluks can use Common Service Centres to submit applications. Applicants can:
- View application status online.
- Receive an SMS when an application is accepted or rejected.
- Download a digitally signed Patta over the internet after the transfer is accepted and ordered.
Revenue and Survey Department officials use the computerised workflow, while higher officials can monitor pending applications online.
Extent of implementation
The Commissioner of Survey and Settlement reported that 267 of 285 Taluks had been brought online. Four Taluks were deferred because settlement work was in progress, namely Kollimalai, Valparai, Gudalur and Pandalur. Fourteen fully urban Taluks were to be brought online through the Web-based Tamil Nilam Urban software.
Database integration between Registration and TAMIL NILAM was still under development. Until completion, registration particulars received from Sub-Registrar offices were being entered separately by authorised personnel at Taluk offices.
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Common questions
Can I apply online for a Patta transfer under this system?
Yes. The report says people can apply online for Patta transfer through Common Service Centres and view the status of their applications online.
Will I receive a digitally signed Patta?
If the Patta transfer application is accepted and ordered, the digitally signed Patta can be downloaded over the internet.
Was the Online Patta Transfer System available in every Taluk?
No. The Commissioner reported that 267 of 285 Taluks were online. Four Taluks were deferred because of settlement work, and fourteen fully urban Taluks were awaiting the Web-based Tamil Nilam Urban software.
Did Rc.K2/3774/2014 (Sy) change the Patta transfer procedure?
No revised procedure was issued through this report. The Commissioner stated that a separate proposal for revised orders would be sent to the Government.
