Proceedings No. 21236/E1/2001, Prevention of False Registration and Impersonation

What the proceedings govern

Proceedings No. 21236/E1/2001, issued by the Head of the Registration Department, Tamil Nadu Government, on 4 February 2003, provides additional clarification on identifying people who execute documents for registration. It follows the Registration Department instructions dated 24 January 2003 concerning the prevention of false registrations and registrations involving impersonation.

The clarifications must be applied together with the identification guidelines contained in the earlier instructions.

Identification of family members

Proceedings No. 21236/E1/2001 addresses cases in which members of one family execute a document and the family ration card contains only the photograph of the head of the family.

The key requirements are:

• The head of the family must submit an identity card.
• The other people must be family members listed in the ration card.
• The head of the family must identify those family members.
• When these conditions are met, separate identity cards need not be requested from each of the other family members.

This clarification is relevant when several family members named in a ration card appear in connection with the execution of a document.

Additional identification document

Proceedings No. 21236/E1/2001 adds a vehicle registration certificate, described as an “R.C. Book”, as serial number 14 in the list of 13 identification categories contained in the instructions dated 24 January 2003.

The R.C. Book can therefore be considered under the identification guidelines applied by registration officials.

When registration should not be refused

Proceedings No. 21236/E1/2001 states that refusal should not be made merely for either of the following reasons:

• A typographical error in the letters of the person’s name on the prescribed identity card.
• A change of the person’s current address shown in the document presented for registration.

The proceedings do not provide further tests for handling these differences. They specifically direct officials not to refuse on these stated grounds alone.

Who must implement the clarification

Proceedings No. 21236/E1/2001 directs registration officials to apply these clarifications along with the earlier identification guidelines. It also requires communication and acknowledgement through the Registration Department hierarchy involving Deputy Heads, District Registrars and Sub-Registrars.