பதுத எண். 21236/இ1/2001, தவறான மற்றும் ஆள் மாறாட்டப் பதிவுகளைத் தடுக்கும் அறிவுரைகள்
The Head of the Tamil Nadu Government Registration Department issued Proceedings No. 21236/இ1/2001 on 24 January 2003, directing registration officers to verify the identity of people executing or receiving registered documents to prevent false and impersonation registrations. The identity verification requirements apply to documents presented for registration from 1 February 2003.
Purpose
Proceedings No. 21236/இ1/2001, issued on 24 January 2003 by the Head of the Tamil Nadu Government Registration Department, responds to reported cases of false and impersonation registrations. The proceedings state that such registrations harm both the reputation of the department and the personal interests of the public. The instructions were issued under section 69(i) of the Registration Act, 1908.
Who must be identified
The identity requirements apply to:
- The seller and buyer for a sale document.
- The person executing other types of documents.
- An agent executing a document under a general or special power document.
Registration officers must ask for one accepted form of identification, check the original and record the identification document details in the endorsement made on the registered document.
Accepted identity documents
Proceedings No. 21236/இ1/2001 permits any one of the following:
- Election Commission voter identity card.
- Passport.
- Driving identity card bearing a photograph.
- Income Tax Department PAN or GIR identity card.
- Ration card, only for identifying the head of the family.
- Employee identity card issued by government, a government related organisation or a local body.
- Bank or post office account book bearing a photograph.
- Student identity card.
- Bus or railway travel identity card.
- Firearm licence.
- Pensioner identity card.
- Disability certificate.
- Freedom fighter identity card.
Registration procedure
The Tamil Nadu Government Registration Department instructions include these operational requirements:
- If several documents are presented by the same person on one day, one identity verification is sufficient.
- The existing procedure under which witnesses identify a person continues.
- Registration officers must record identity verification details even for people personally known to them. The existing position that witnesses are unnecessary in such cases continues.
- District Registrars and registration officers must display the requirements on office notice boards for public information.
- Compliance must be checked during audits and inspections.
The requirements apply to documents presented for registration on or after 1 February 2003.
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Common questions
Do both the buyer and seller need identity verification for a sale deed?
Yes. Proceedings No. 21236/இ1/2001 requires registration officers to identify both the person transferring the property and the person receiving it for sale documents.
Can I use a ration card as identity proof at the registration office?
A ration card is accepted only for identifying the head of the family. The original must be produced for verification.
Does an agent acting under a power document need identity proof?
Yes. An agent executing a document under a general or special power document must be identified using the same verification procedure.
Must I provide identity proof again for every document registered on the same day?
No. If documents are presented on the same day, one identity verification is sufficient.
