Proceedings No. 21236/E1/2001, Prevention of False Registration and Personation
The Head of the Registration Department, Government of Tamil Nadu, issued Proceedings No. 21236/E1/2001 dated 4 February 2003 to clarify identity checks intended to prevent false registrations and personation. The proceedings address identification of family members through a family ration card, add the vehicle ownership certificate known as the R.C. Book to the recognised list, and prohibit refusal solely because of a typing error in a name or a current change of address.
What the proceedings govern
Proceedings No. 21236/E1/2001 dated 4 February 2003, issued by the Head of the Registration Department, Government of Tamil Nadu, provide additional instructions on identity verification during document registration. They follow earlier instructions in Letter No. 21236/E1/2001 dated 24 January 2003 concerning the prevention of false registrations and registrations involving personation.
Who may be affected
Proceedings No. 21236/E1/2001 may affect people executing documents as members of the same family, particularly when their family ration card contains only the photograph of the head of the family. They also affect anyone relying on a vehicle ownership certificate as identification, or whose identity document contains a typing error in the name or an address that is no longer current.
Key identity clarifications
Proceedings No. 21236/E1/2001 give the following directions:
- When family members execute a document and the family ration card contains only the photograph of the head of the family, separate identity cards need not be demanded from the other family members if the head of the family submits identification and identifies them.
- The vehicle ownership certificate called the R.C. Book is added as serial number 14 to the 13 identity document categories covered by the earlier instructions.
- Registration must not be refused merely because the name on a prescribed identity card contains a typing error.
- Registration must not be refused merely because the person’s present address has changed from the address shown in the identity document.
- Registration authorities must apply these clarifications together with the identity verification procedures issued earlier.
The proceedings refer to 13 earlier identity document categories but do not reproduce or describe those categories.
Administrative circulation
Proceedings No. 21236/E1/2001 direct that receipt must be acknowledged through the Registration Department hierarchy. Copies were addressed to all Deputy Heads and District Registrars, with instructions concerning communication to District Registrars, Deputy Heads and Sub-Registrars.
Practical significance
Proceedings No. 21236/E1/2001 reduce the need for separate identity cards in the stated family ration card situation and recognise the R.C. Book as an additional identity document. They also prevent rejection based only on the two specified discrepancies, a typing error in the name or a change in the current address.
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Common questions
Does every family member need a separate identity card when registering a document?
Not in the situation described. If the family ration card shows only the head of the family’s photograph, the other listed family members need not provide separate identity cards when the head submits identification and identifies them.
Can I use an R.C. Book as an identity document for registration?
Yes. Proceedings No. 21236/E1/2001 add the vehicle ownership certificate known as the R.C. Book as serial number 14 to the identity document categories in the earlier instructions.
Can registration be refused because my name is mistyped on my identity card?
No. The proceedings state that a typing error in the name on a prescribed identity card must not, by itself, be used as a reason for refusal.
Can registration be refused because my current address has changed?
No. A change in the person’s present address from the address shown in the identity document must not, by itself, be treated as a reason for refusal.
