Registration Manual Part II, Departmental Orders
The Registration Department of Tamil Nadu issued Registration Manual Part II, Departmental Orders, as official departmental guidance on how the department is organised, who holds key posts, and how District Registrars, Joint Sub Registrars and probationary Sub Registrars are appointed, trained and supervised. It mainly affects Registration Department staff and office administration, but it also helps the public understand who controls registration districts, who can handle registration work in District Registrar offices, and how temporary Joint Sub Registrars may be appointed.
What this document is
The Registration Department of Tamil Nadu issued Registration Manual Part II, Departmental Orders, as departmental guidance for the department's establishment and services. It sets out the structure of the Registration Department, the roles of senior officers, and the working arrangements for District Registrars, Joint Sub Registrars and Sub Registrars.
What it governs
Registration Manual Part II, Departmental Orders covers the internal setup of the department, including:
- the services that make up the Registration Department
- the position of the Inspector General of Registration as the administrative head
- how Assistant Inspector General of Registration, Inspectors of Registration Offices and District Registrars are appointed
- the charge and control of registration districts and sub districts
- the duties of Joint Sub Registrars attached to District Registrar offices
- the training, diary, reporting and service bond requirements for probationary Sub Registrars
- the process for temporary Joint Sub Registrar appointments
Who it affects
Registration Manual Part II, Departmental Orders directly affects:
- District Registrars
- Joint Sub Registrars
- Sub Registrars, First Grade and Second Grade
- probationary Sub Registrars
- ministerial staff and temporary staff in Registration Department offices
It also matters to property buyers, owners and document presenters because it explains which officers supervise registration districts and who may carry out original registration work in a District Registrar's office.
Key provisions
- Each registration district is under the superintendence and control of a District Registrar, who is an officer of gazetted rank.
- Each sub district is under the charge of a Sub Registrar.
- A District Registrar may also perform the duties of a Sub Registrar for a sub registry office merged with the District Registrar's office.
- To reduce the District Registrar's original registration workload, a Sub Registrar is appointed to work jointly with the District Registrar and under the District Registrar's orders.
- A Joint Sub Registrar may exercise delegated powers even when the District Registrar is at headquarters, but the District Registrar is not expected to give up those duties entirely.
- The Joint Sub Registrar supervises the District Registrar's establishment in matters of detail and handles the major portion of original registration work.
- Probationary Sub Registrars must receive practical training in office work, records, searches, encumbrance certificates, indexes, certified copies and registration procedures.
- Every probationary Sub Registrar must maintain a daily diary, and if transferred during training, details of completed training must be sent to the new district.
- Candidates selected for training as probationary Sub Registrars must execute a bond agreeing to serve the department for a minimum period of five years.
- The Inspector General of Registration may sanction temporary Joint Sub Registrars and temporary peons for a continuous period not exceeding one year at a time, subject to budget provision. Retention beyond one year needs Government sanction.
Why it matters to the public
For the public, Registration Manual Part II, Departmental Orders is mainly about administrative responsibility. It shows who is in charge of a registration district, who may process original registration work in a District Registrar's office, and how the department ensures that probationary officers are trained before handling registration duties.
This summary is generated from the source document to help you find what is relevant. The PDF above is authoritative. For advice on your own property, use LandLens One or speak to a qualified professional.
Common questions
Who is in charge of a registration district in Tamil Nadu?
A registration district is under the superintendence and control of a District Registrar. The document says the District Registrar is an officer of gazetted rank.
Can someone other than the District Registrar handle registration work in the District Registrar's office?
Yes. A Joint Sub Registrar is appointed to work jointly with the District Registrar and under the District Registrar's orders, mainly to handle the major portion of original registration work.
How are probationary Sub Registrars trained?
The document requires practical training in Acts, Rules, Orders, routine office work, records, searches, encumbrance certificates, indexes, certified copies and registration work. The District Registrar must supervise the training and submit reports on its completion.
Can temporary Joint Sub Registrars be appointed?
Yes. The Inspector General of Registration may sanction temporary Joint Sub Registrars for a continuous period not exceeding one year at a time, subject to budget provision. Government sanction is needed to retain those temporary posts beyond one year.
