Official guidance, Tamil Nadu land law
Circular Na.Ka.No. 20470/C1/2020, Claimant Mobile Number in Registration Documents
The Head of the Tamil Nadu Registration Department issued Circular Na.Ka.No. 20470/C1/2020, dated 20 August 2020, directing that only the claimant's correct mobile number be entered in online document details and stated in documents submitted for registration. The instruction is intended to ensure that text messages about the progress of registration reach the claimant rather than a document creator or an unrelated person.
Purpose
Circular Na.Ka.No. 20470/C1/2020, dated 20 August 2020, addresses incorrect mobile numbers being entered when document details are created through the STAR 2.0 online system. The Tamil Nadu Registration Department found that some users entered the number of the person creating the online document, or the number of someone unconnected with the document, instead of the claimant's number.
As a result, instant text messages about the status of document registration were being sent to people other than the proper recipient. The circular seeks to ensure that registration updates reach the claimant.
What must be entered
Circular Na.Ka.No. 20470/C1/2020 gives the following instructions:
- Only the claimant's correct mobile number must be entered when document details are provided online.
- The mobile number of the person creating the document online must not be entered merely because that person prepared it.
- The mobile number of a person who is not connected with the document must not be entered.
- Documents presented for registration must also state only the claimant's mobile number.
The circular does not describe the individual stages for which text messages will be sent. It states that messages concern the various stages of document registration.
Who is affected
Circular Na.Ka.No. 20470/C1/2020 affects claimants whose documents are submitted for registration, people entering document details online, and document writers who assist the public. Registration officers are instructed to ensure that the claimant's correct mobile number is entered without fail.
A claimant should therefore check that the mobile number recorded online and written in the document is their own correct number. Using another person's number may cause registration status messages to be delivered to that person instead.
Public notice and monitoring
Circular Na.Ka.No. 20470/C1/2020 requires registration offices to display an appropriate notice on their office notice boards so that members of the public and document writers understand the requirement. The source also states that a separate press release was issued to create public awareness.
Deputy heads of the Registration Department are instructed to monitor implementation during surprise inspections. The circular was distributed to deputy heads, district registrars and sub registrars.
This summary is generated from the source document to help you find what is relevant. The PDF above is authoritative. For advice on your own property, use LandLens One or speak to a qualified professional.
Common questions
Whose mobile number should be entered for online document registration?
Only the correct mobile number of the claimant, meaning the person in whose favour the document is written, should be entered.
Can a document writer or online document creator enter their own mobile number?
No. Circular Na.Ka.No. 20470/C1/2020 specifically instructs users to avoid entering the number of the document creator or anyone unconnected with the document.
Must the claimant's mobile number also appear in the document submitted for registration?
Yes. Registration officers are asked to instruct document parties to submit documents stating only the claimant's mobile number.
Why does the Registration Department require the claimant's correct number?
The number is used to send text messages about the stages and status of document registration. An incorrect number can cause those messages to reach someone other than the claimant.
