Circular No. 18523/14/2020-2, Online Filing of Prescribed Society Forms
The Inspector General of Registration, Registration Department, issued Circular No. 18523/14/2020-2 on August 9, 2021, directing that society registration applications and periodical returns under the Tamil Nadu Societies Registration Act, 1975, and Tamil Nadu Societies Registration Rules, 1978, be handled online through Project STAR 2.0. District Registrars must not require applicants to attend the office or provide applications, supporting documents or query responses in hard copy.
What the circular governs
Circular No. 18523/14/2020-2, issued by the Inspector General of Registration, Registration Department, on August 9, 2021, covers online services for societies under the Tamil Nadu Societies Registration Act, 1975. Societies can create their own login ID in Project STAR 2.0, upload their memorandum, bye-laws and other required documents, and submit applications online.
The instructions affect societies applying for registration, registered societies filing periodical returns, District Registrars and other Registration Department officials. They are relevant to anyone responsible for completing a society's registration filings or returns.
Online facilities
Project STAR 2.0 provides facilities for applicants to:
- View information about the application procedure and checklist.
- Upload supporting documents.
- Pay the required fees online.
- Track the status of an application.
- Receive queries raised by Registration Department officials and respond online.
- Download the final digitally signed registration certificate from the society's login.
Registration process
The Registrar of Societies concerned scrutinises the documents uploaded in Project STAR 2.0. When the uploaded forms are in order, the District Registrar registers the society, applies a digital signature to the registration certificate and makes the certificate available for download through the login.
When uploaded documents are not in order, the District Registrar must return the application to the society online with remarks. The society can correct the mistakes and resubmit online. The District Registrar must not require a representative of the society to attend the office in person.
Periodical returns
Registered societies can upload periodical returns and the required application through Project STAR 2.0. If the filing is satisfactory, the District Registrar files the returns. If an uploaded form is deficient, the District Registrar sends it back online with remarks and files the return after the identified mistakes are corrected.
No physical submission
Registration Department officials must not ask applicants to submit application forms, supporting documents or responses to queries in hard copy or any other physical form. Applications and queries must be processed only through the online system, with no physical contact point between officials and applicants during the application cycle.
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Common questions
Do I need to visit the District Registrar's office to register a society?
No. Circular No. 18523/14/2020-2 states that the society can apply through Project STAR 2.0 and that the District Registrar must not require a society representative to attend in person.
Must a society submit hard copies after applying online?
No. A physical application and physical copies of supporting documents are not required in addition to the online application.
What happens if the uploaded society documents contain mistakes?
The District Registrar must return the application online with remarks. The society can correct the mistakes and resubmit the documents online.
Can a registered society file its periodical returns online?
Yes. Project STAR 2.0 allows registered societies to upload periodical returns and the required application, and deficient forms must be returned online for correction.
