Registration Department Public Information

What the guidance covers

The Tamil Nadu Registration Department guidance is for people registering property documents or requesting records from a Sub Registrar Office. It also contains information on marriage registration, birth and death certificates, non judicial stamp paper sales and document writer charges.

Preparing and submitting a property document

Property documents may be prepared by a licensed person or registered advocate. A person may also prepare a document through http://tnreginet.gov.in, pay the applicable amount online and book an appointment for registration.

The person presenting the document may submit it directly to the registering officer. The Tamil Nadu Registration Department asks the public not to approach intermediaries.

Documents may be written on non judicial stamp paper, electronic stamp paper or blank paper. A stamp duty shortfall may be paid online. An amount below Rs.1,000 may be paid at the office through a credit or debit card using a point of sale facility.

Supporting records

Depending on the property and transaction, the following may be required:

• Photo identification for every person signing the document and for the witnesses.
• Patta and the patta transfer A form for a natham survey number.
• The layout plan and, for a first registration, the approval or regularisation order.
• PAN or Form 60 for a sale document valued at Rs.10 lakh or more.
• The original prior document. If it is missing, a police certificate stating that it could not be found and a newspaper advertisement.
• The death certificate and legal heir certificate if the property owner has died.

Selected stamp duty and registration fees

• Sale and gift documents carry stamp duty of 7% and registration fee of 4%, both based on market value.
• An exchange carries 7% stamp duty and 4% registration fee on the property with the higher value.
• A mortgage without possession carries 1% stamp duty on the loan amount, capped at Rs.40,000, and 1% registration fee, capped at Rs.10,000.
• A family partition carries 1% stamp duty for each share, capped at Rs.25,000, and 1% registration fee for each share, capped at Rs.4,000.
• A family gift settlement or family release carries 1% stamp duty, capped at Rs.25,000, and 1% registration fee, capped at Rs.4,000.

Return of documents and access to records

Documents are normally returned to the appropriate person on the registration date. Documents involving unauthorised buildings, agricultural land below 10 cents in villages or below 20 cents in cities, or values below the guideline value are returned after inspection.

Encumbrance certificates from 1975 may be downloaded online without charge. Digitally signed certificates for periods from 1 January 1975 may be requested online and sent to the user login within three days. Earlier certificates must be requested from the Sub Registrar Office.